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Data Privacy Policy
Data Privacy Policy
Race Regulation

About this Policy

This website is operated by Otsuka Nutraceutical Vietnam Co., Ltd, 6th floor, 63 Pham Ngoc Thach, Xuan Hoa Ward, Ho Chi Minh City, Vietnam. In this Policy, when we refer to Personal Data, we mean any information in the form of symbols, letters, numbers, images, sounds or similar forms on the electronic environment that relates to an identified or identifiable person – in this case, you. For the purposes of this Policy, ONV will be the controller cum processor, meaning ONV is responsible for the direct processing of your Personal Data and decides purposes and means of the processing (the controller cum processor is also referred to in this Policy as the “Company”, “ONV”, “we”, “our” and “us”).

This Policy explains how and why we perform one operation or set of operations with respect to your Personal Data, including collection, recording, analysis, confirmation, storage, editing, publicity, combination, access, retrieval, encryption, decryption, copying, sharing, transmission, provision, transfer, deletion, destruction or other relevant actions (collectively “Process”), for example: when we provide you with information you have requested from us, where you have provided information to us pursuant to any agreement, or when you simply use our websites and other digital platforms.

In all cases, ONV understands and respects your privacy.

You should read this Policy, so you know what Personal Data we collect about you, what we do with it and how you can exercise your rights in connection with it. You should also read any other Data Privacy Policies that we give you, that may apply to our use of your Personal Data in specific circumstances from time to time. If you have any questions about this Policy, you can contact us by submitting your query at the contact details in Clause 12 below.

In summary:

We use your Personal Data pursuant to any agreement between you and us, when you use our websites and other digital platforms, to provide you with information, where you have requested them, manage our business, recruit new staff, comply with our legal obligations, and improve and monitor the performance of our digital platforms.

  • We have measures in place to safeguard your Personal Data when we transfer it outside of Vietnam.
  • We take steps to minimize the amount of Personal Data we hold about you and to keep it secure.
  • We delete your Personal Data when we no longer need it, and we have policies in place to govern when that is.
  • You have rights in relation to your Personal Data.
  • We are happy to answer your questions about any of the above – please submit your query at the contact details in Clause 12 below.

Contents

1. Who is the Data Controller cum Processor?
2. Your Personal Data collected and processed by us
3. Purposes and legal basis for the Processing of your Personal Data
4. Does the Company share your Personal Data with others?
5. Does the Company transfer your Personal Data to countries outside Vietnam?
6. How do we keep your Personal Data secure?
7. Unexpected/ Potential Consequences/Damages may incur
8. Beginning and ending time of processing Personal Data
9. How long does the Company store your Personal Data?
10. What are your rights toward your Personal Data under applicable data protection laws?
11. What are your obligations  toward your Personal Data under applicable data protection laws?
12. Contact Detail for questions and queries
13. Changes to this Policy

1. Who is the Data Controller cum Processor?

Otsuka is in relation to our use of your Personal Data. This is a legal term – it means that determine purposes and means and directly Process your Personal Data, and, because of this, we are responsible for making sure it is used in accordance with applicable data protection laws. We are required by law to give you the information in this Policy.

2. Your Personal Data collected and processed by us

The Personal Data we process about you broadly falls into three main categories: (i) Contact Information; (ii) Agreement Information; and (iii) Browsing Information.

We collect your Personal Data from limited sources. The table below sets out the different types of Personal Data that we collect and the sources we collect it from:

Category Type of Personal Data Collected from
Contact Information
  • Information such as: Name; address; telephone number, email address; organisation details (e.g., your place of work, practice, professional area, job title) etc.
 You, 

Third Parties
Agreement Information
  • Contact Information (see above)
  • Details relating to the services you provide to us, including service-related communications with you
  • Information about other people (e.g., your customers and/or staff) that you share with us in connection with your services or when you order products from us
  • Information you provide us when you interact with ONV (e.g., for a product order, conference, patient cohort)
  • Billing and payment information
 You
Browsing Information
  • Browsing and search history
  • Referring web site addresses
  • Device characteristics
  • Site preferences
 You, when you visit our website

Where you provide us with the Personal Data of other individuals in connection with your services or when you order products from us, you are responsible for ensuring that you have duly informed them of the relevant purposes and ONV’s processing of their Personal Data in accordance with this Policy, and obtaining their consent before making such disclosure to us. 

Some of the Agreement Information, such as billing and payment information is sensitive Personal Data. We collect this information provided that your consent is obtained and processing of this information strictly in compliance with applicable laws.

Note that:

  • Your Personal Data is required to make the website accessible to you and to be able to follow up on your inquiry.
  • If you do not provide your Personal Data, the website will not work, and we may not be able to respond to or properly process your request.
  • If you do not provide us with your Contact Information, we will not be able to provide you with any information you request, and if you do not provide us with your Contact Information, Agreement Information or Browsing Information, we will not be able to interact or contract with you.
3. Purposes and legal basis for the Processing of your Personal Data

We use your Personal Data for a number of different purposes: we have a “lawful basis” (i.e., a reason or justification, prescribed by law) for processing your Personal Data. 

The table below sets out the purposes for which we process the different categories of your Personal Data and the corresponding lawful basis for that processing. For some processing activities, we consider that more than one lawful basis may be relevant – depending on the circumstances.

Website visitors

Category of information Purposes of processing Lawful basis
Contact Information
  • Responding to your enquiries
  • Validating, handling and responding to you based upon your inquiry or request
 To perform a contract with you or you have provided your consent.

Legitimate interests (so that we can respond to your enquiries)
Browsing Information
  • Monitoring and producing statistical information regarding the use of our platforms, and analysing and improving their functionality
  • Making the website work for the device you use it on
  • Optimizing our website
 Legitimate interests (We need to perform limited routine monitoring to make sure our platforms work properly)
Agreement Information
  • Providing the best possible service to you and enhance your user experience
  • Keeping accurate records of ONV’s communications with you. In addition, we may need the information you provide to comply with our regulatory monitoring and reporting obligations.
  • Disclosure of payments according to regulatory requirements
  • Understanding of how our products impact you, to track and respond to safety concerns and to further develop and improve our products and services. 
  • Compliance with our legal obligations where data related to safety or pharmacovigilance is concerned, including those related to adverse events, product complaints and patient safety.
 To perform a contract with you, to comply with a legal obligation, legitimate interests (to ensure transparency) or you have provided your consent.
All information 
  • Establishing and enforcing our legal rights and obligations and monitoring to identify and record fraudulent activity.
  • Complying with instructions from law enforcement agencies, any court or otherwise as required by law, resolving any complaints from or disputes with you.
 To comply with a legal obligation
4. Does the Company share your Personal Data with others? 

Sometimes we share your Personal Data with third parties, including the following:

  • Other Otsuka Group companies where necessary for the purposes described above.
  • Alliance partners who co-commercialize our products for the purposes described above.
  • Courts, where we are asked to respond to a court order or other binding requests.
  • Regulatory authorities and law enforcement agencies, where necessary for any investigations or to respond to enquiries in relation to our compliance with applicable law or regulations; and
  • Professional advisors (such as lawyers and accountants). These organizations may also use your Personal Data as a “controller” – they will have their own privacy policies which you should read, and they have their own responsibilities to comply with applicable data protection laws.

We also ask third party service providers to carry out certain business functions for us. These include:

  • IT support, cloud platform and data hosting providers who help us with the operation of our websites, mobile applications, document and workflow management systems and other systems and applications.
  • Service providers assisting us in the organisation of events, arranging travel logistics and bookings.
  • Service providers who assist with supply chain logistics, delivery of and payment for products and related queries or complaints.
  • Third parties assisting on the collection and disclosure of transfer of value information to the public.
  • Communication service providers, including companies who send out surveys and communications on our behalf; and
  • Survey providers who help collate feedback for us. We will have in place an agreement with our service providers which will restrict how they are able to process your Personal Data and impose appropriate security standards on them.
  • We may also share your Personal Data with a successor-in-interest (actual or proposed), to continue to perform the functions and activities described above. In the event of a proposed or actual purchase, any reorganization, sale, lease, merger, joint venture, assignment, amalgamation or any other type of acquisition, disposal or financing of all or any portion of our business or of any of the business assets or shares (including in connection with any bankruptcy or similar proceeding)

We do not sell your Personal Data, nor do we share your Personal Data with third parties for their own marketing purposes.

5. Does the Company transfer your Personal Data to countries outside Vietnam?

Since ONV is part of the Otsuka Group, we will sometimes need to transfer your Personal Data outside of Vietnam, in particular to the US and our headquarters in Japan. We will only make that transfer if:

  • The recipient or recipient country ensures an adequate level of protection for your Personal Data.
  • The recipient or recipient country is subject to an approved certification mechanism or code of conduct with binding and enforceable commitments which amount to appropriate safeguards for your Personal Data.
  • We have put in place appropriate safeguards to protect your Personal Data, such as a contract with the person or entity receiving your Personal Data which incorporates specific provisions. 
  • The transfer is permitted by applicable laws; or
  • You explicitly consent to the transfer.
6. How do we keep your Personal Data secure? 

We will put in place appropriate organizational, technical, legal and security measures to protect your Personal Data from unlawful or unauthorized use, access or processing and accidental loss, destruction, or damage. We restrict the right to access the Personal Data to a necessary and reasonable extent. Only personnel who are designated and/or authorized by us are permitted to access and process Personal Data, hence Personal Data is ensured its confidentiality.

7. Unexpected/ Potential Consequences/Damages may incur

Please note that, in relation to any Personal Data you submit to us online, we cannot guarantee the security of data sent to us in this way. Transmission of data over the internet is at your own risk.

8. Beginning and ending time of processing Personal Data

We perform the processing of your Personal Data from the time you agree to this Policy and provide us with your Personal Data. Processing of your Personal Data ends in accordance with the provision on the period for storing Personal Data in accordance with the section 9 below.

9. How long does the Company store your Personal Data? 

We will only retain your Personal Data for a limited period of time, and for no longer than is necessary for the purposes for which we are processing it for. This will depend on a number of factors, including:

  • Any laws or regulations that we are required to follow;
  • Whether we are in a legal or other type of dispute with each other or any third party;
  • The type of information that we hold about you; and
  • Whether we are asked by you or a regulatory authority to keep your Personal Data for a valid reason.
10. What are your rights toward your Personal Data under applicable data protection laws? 

Where our processing of your Personal Data is based on your consent (see table at section 3 above), you have the right to withdraw your consent at any time. If you do decide to withdraw your consent, we will stop processing your Personal Data for that purpose, unless there is another lawful basis we can rely on – in which case, we will let you know.

Where our processing of your Personal Data is based on legitimate interests (see table at section 3 above), you can object to this processing at any time. If you do this, we will need to show either a compelling reason why our processing should continue, which overrides your interests, rights, and freedoms or that the processing is necessary for us to establish, exercise or defend a legal claim.

You have the right to (subject to certain limitations): 

  • The right to be informed: You have the right to be provided with clear, transparent and easily understandable data about how your data is processed and your rights.  This is provided in this Policy.
  • The right of consent: You have the right to agree or not allow ONV to collect or process your Personal Data.
  • The right of access: You have the right to obtain access to your data, request ONV to perform the update, amendment, revision, correction, or cancellation of your data that Otsuka has collected or stored. 
  • The right to withdraw consent: You have the right to withdraw your consent unless otherwise provided for by law. 
  • The right to erasure: This right enables you to request the deletion or removal of your information where there is no compelling reason for an organisation to keep using it. 

This is not a general right to erasure; there are exceptions. For example, where you have provided consent to processing, this applies only where you have withdrawn your consent, if we are processing in connection with performance of a contract or for compliance with law, this applies only where such data are no longer necessary.  

  • The right to restrict processing: You have the right to request to restrict the processing of your Personal Data unless otherwise provided for by law.
  • The right to data provision: You have the right to request ONV to provide copies of your Personal Data.
  • The right to object to data processing: You have the right to object to the processing your Personal Data in order to prevent or restrict the disclosure of Personal Data or the use of it for advertising or marketing purposes unless otherwise provided for by law.
  • The right to complain, denounce, initiate lawsuits: You have the right to lodge complaints, denunciations or initiate lawsuits in accordance with law.
  • The right to claim damages: You have the right to claim damages in accordance with the law when a violation of the provisions on the protection of Personal Data occurs, unless otherwise agreed by the parties or otherwise provided for by law.
  • The right to self-protection: You have the right to self-protection in accordance with the provisions of the Civil Code, other relevant laws, or request competent agencies and organizations to take measures to protect civil rights under the law.

For your protection and to protect the Privacy of others, we may ask you to verify your identity before we execute any requests in relation to the rights detailed above.

Where your Personal Data is processed on the basis of your consent, you have the right to withdraw your consent at any time. If exercised, this will not affect the lawfulness of processing prior to withdrawal.

11. What are your obligations  toward your Personal Data under applicable data protection laws?

In relation to your Personal Data, you have the obligations to:  

(i) Provide full and accurate Personal Data as requested by ONV when agreeing to allow ONV to process Personal Data; 

(ii) Take necessary measures to self-protect your Personal Data. If your Personal Data is revealed because of negligence or any other security fault on the part of yourself, you must take the incurred risks and damages; and

(iii) Comply with regulations on the protection of Personal Data and participate in preventing and combating violations of regulations on the protection of Personal Data.

12. Contact Detail for questions and queries

Should you have any questions, concerns and complaints in regard to the protection of your Personal Data or if you wish to exercise your legal rights, please contact us via the following information:

OTSUKA NUTRACEUTICAL VIETNAM COMPANY LIMITED
Department on Data Protection 
Person in charge Huỳnh Thế Ngân
Address 6th floor, 63 Pham Ngoc Thach, Xuan Hoa Ward, Ho Chi Minh City, Vietnam
Telephone +84.28 3820 4145 (ext: 132)
Email ngan.ht@pocarisweat.com.vn
13. Changes to this Policy

Our business operations change continuously, and this Policy may therefore be amended. With respect to amendments, modifications, and supplementations in this Policy relating to the change of type of the processed Personal Data, Purposes of processing, organizations and individuals being entitled to process Personal Data, and your rights and obligations, we shall contact you via your phone number and/or email to obtain your consent to these changes.

RACE REGULATION

Pocari Sweat Run 2026

I. ELIGIBILITY AND PARTICIPATION REQUIREMENTS

1. ELIGIBILITY

  • Participants who voluntarily register for the Pocari Sweat Run 2026 confirm that they have read, understood, and agreed to all information, documents, and competition rules provided by the Organizing Committee.
  • Eligible participants include Vietnamese citizens and foreign nationals who fully meet the requirements set forth in these Regulations and are not currently subject to any suspension or disciplinary action imposed by national or international federations, associations, or governing authorities.

2. PARTICIPATION REQUIREMENTS

  • Participants must be physically capable of completing the race within the designated cut-off time for each distance.
  • Participants must meet the minimum age requirements for each race category as of the event date (September 13, 2026), as follows:
    • 3KM: From 6 years old
    • 5KM: From 10 years old
    • 10KM: From 12 years old
    • 21KM: From 16 years old
  • Participants under 18 years old must have a legal guardian who assumes responsibility and signs the “Waiver of Liability” in the section designated for legal guardians of participants under 18 at the time of the event.
  • Children under 12 years old must be accompanied, supervised, and fully supported by their parents or legal guardians throughout the event.
  • All participants are required to sign the Waiver of Liability provided by the Organizing Committee and agree to all event terms and conditions. The waiver provisions shall apply to cases explicitly stated in the waiver document issued by the Organizing Committee. Please refer to the Waiver of Liability here: LINK
  • Participants under 16 years old must use the identification documents (ID card, Citizen Identification Card, or passport) of their legal representative to complete all necessary procedures with the Organizing Committee, including race registration, BIB collection, and race kit collection.
  • Participants under 18 years old who do not possess or have lost their personal identification documents (ID card, Citizen Identification Card, or passport) must still have a legal representative complete all participation procedures with the Organizing Committee.
  • Participants must agree to all registration regulations, including the refund and cancellation policies of the Organizing Committee, and must comply with all rules and regulations of the event. The Organizing Committee reserves the right to cancel any registration that does not meet participation requirements.
  • Health condition:
    • Participants must not have a history of cardiovascular diseases, epilepsy, asthma, or any medical conditions that may affect their ability to engage in continuous physical activity.
    • Participants must ensure that they are physically fit, with no recent injuries affecting their legs or mobility prior to the event, and are encouraged to adequately train before participating.
    • Participants agree to receive medical assistance from the medical team and the Organizing Committee when necessary.
  • Accuracy of information: Participants must provide complete and accurate personal information, health status, and race participation capability.
  • Medical support: Participants must agree to receive medical assistance if they are unable to continue the race.
  • BIB regulations:
    • Each BIB is assigned exclusively to an individual participant and is non-transferable.
    • The buying, selling, and/or transferring of BIBs is strictly prohibited. Any race results or lucky draw results (if applicable) will be deemed invalid if a participant is found to be running under another person’s name, using an incorrect BIB, or providing false registration information.
  • ACKNOWLEDGEMENT OF RISKS:
    • Participants acknowledge that taking part in the Pocari Sweat Run 2026 is a physically demanding activity that requires proper training and health preparation.
    • The Organizing Committee shall not be held liable for any physical, mental, or health-related injuries sustained during participation in the event.
    • Participants with cardiovascular diseases, asthma, or chronic medical conditions currently under treatment are strongly advised not to participate.

II. REGISTRATION – REFUND & CANCELLATION POLICY – BASIC INFORMATION CHANGES – DISTANCE CHANGE – TRANSFER POLICY

For all requests, inquiries, or support regarding information updates, transfers, or distance changes, please contact ActiUp/iRace via the following:

ActiUp:

  • Email: support@actiup.net
  • Hotline: 1900 63 83 37
  • Support hours: 09:00 – 17:00, Monday to Friday (excluding public holidays)

iRace:

  • Email: support@irace.vn
  • Hotline/zalo: 0902.31.68.31
  • Support hours: 09:00 – 17:00, Monday to Saturday (excluding public holidays)

1. REGISTRATION

The Organizing Committee officially accepts registrations exclusively through the following two platforms. Participants are advised to be cautious of registrations via unauthorized platforms, suspicious links, requests to contact intermediaries, or payment instructions via private messages:

To ensure the production timeline of BIBs and race shirts:

  • Participants registering from August 26, 2026 onwards will receive a blank BIB (without printed name).
  • Participants registering from July 31, 2026 onwards may receive a shirt size different from the originally selected size.

The Organizing Committee kindly asks for participants’ understanding.

2. REFUND & CANCELLATION POLICY

Once a registration has been successfully processed, the registration fee is non-refundable under any circumstances, including but not limited to event cancellation due to force majeure events such as:

  • Natural disasters: storms, floods, earthquakes, tsunamis, wildfires, volcanic eruptions, or epidemics leading to government restrictions on public gatherings
  • Security or terrorism incidents: riots, terrorist attacks, armed conflicts, or war
  • Government decisions: national mourning or official bans on public gatherings

3. BASIC INFORMATION CHANGES

  • Participants are entitled to one (01) free change of basic registration information.
  • Participants may request corrections to personal information (such as phone number, date of birth, email, emergency contact details, etc.) in case of inaccuracies. The Organizing Committee will support such updates free of charge until August 28, 2026. Requests submitted after this deadline will not be accepted.
  • Shirt size adjustment deadline: July 30, 2026
  • How to proceed:

4. DISTANCE CHANGE POLICY

  • Distance change fee: 100,000 VND;
    • Additional fee: Price difference between distances (if applicable)
    • Participants are required to pay the price difference if the new distance has a higher registration fee than the original one.
    • No refund will be issued if the new distance has a lower registration fee than the original registration.
  • Each entry is allowed only one (01) distance change. Participants are advised to provide accurate information when registering.
  • Distance changes are not permitted if the participant does not meet the age requirements for the selected distance.
  • Deadline for distance changes: August 28, 2026
  • How to proceed:

5. TRANSFER POLICY

  • Transfer fee: 100,000 VND
  • Each entry is allowed only one (01) transfer. Participants are advised to provide complete and accurate information.
  • Transfers are not permitted if the receiving participant does not meet the age requirements for the registered distance.
  • Transfer deadline: August 28, 2026
  • The Organizing Committee shall not be responsible for the accuracy of information provided by the transferring party. Any financial transactions related to the transfer are solely agreed upon between the transferor and the transferee and are not associated with the Organizing Committee.
  • How to proceed:

III. RACE KIT INFORMATION

  • All participants will receive a Race Kit, including a BIB (race number) and other items to support the race. Detailed information regarding the distribution schedule, location, and included items will be published on the official event website.
  • Participants are responsible for collecting their Race Kit within the announced timeframe. The Organizing Committee will not accommodate any requests for late collection and shall not be held responsible for any loss, damage, or misplacement caused by participants under any circumstances. To ensure fairness, the Organizing Committee will not extend the Race Kit collection period or guarantee that all participants will receive their Race Kit. Any unclaimed items after the designated period shall be handled at the sole discretion of the Organizing Committee.
  • The individual collecting the Race Kit (participant or authorized representative) must provide accurate information and shall be fully responsible for the information provided.
  • Participants are required to carefully check all Race Kit items and verify the information on the timing chip/tag before leaving the collection counter. The Organizing Committee will not be responsible for any discrepancies once the recipient has left the counter.
  • Participants must compete using their own registered BIB. Any participant found using another person’s BIB without an official transfer approved by the Organizing Committee will be disqualified. The Organizing Committee shall not be responsible for the safety of participants using unauthorized BIBs during the race. Furthermore, using another person’s BIB poses risks to both the participant and others, as the Organizing Committee will not have access to the participant’s medical information or emergency contact details.

IV. RACE PARTICIPATION RULES

  • Participants must comply with all instructions issued by the Organizing Committee, including those from race officials, volunteers, medical staff, and security personnel throughout the event.
  • Throughout the event, all participants are expected to conduct themselves in a professional and courteous manner to contribute to a positive experience. Participants must show respect and courtesy toward fellow runners, race officials, coordinators, medical personnel, traffic controllers, volunteers, members of the Organizing Committee, and spectators before, during, and after the race.
  • Participants must wear their BIB clearly on the front of their attire. Participants without a BIB will not be permitted to access the race course.
  • Pets, bicycles, skateboards, strollers, roller shoes, or any wheeled devices are strictly prohibited on the race course, except for official vehicles or ambulances authorized by the Organizing Committee, and except for participants with disabilities with prior approval from the Organizing Committee.
  • Participants who fail to complete the registered distance or violate any race regulations during the event will be recorded as DNF (Did Not Finish), will not receive a medal, and their results will not be recognized.
  • The use of doping or any substances listed in the prohibited substances list issued by the World Anti-Doping Agency (WADA) is strictly forbidden.
  • Participants must not engage in any behavior or speech that constitutes harassment, incitement, or violence, or that may damage or negatively impact the event.
  • Participants are prohibited from bringing inappropriate items to the event, including weapons, sticks, sharp objects, or any items that may cause harm to others.
  • Participants are not allowed to distribute or bring materials containing content that opposes the State or the Socialist Republic of Vietnam.
  • Participants must not wear attire with offensive images, content that violates Vietnamese cultural norms, or content opposing the State or unrelated to the event.
  • Participants are responsible for reviewing all race rules and regulations provided by the Organizing Committee via email and official communication channels (website, fanpage).
  • The Organizing Committee reserves the right to use images, videos, and other forms of recordings captured during the event, including images of participants, for promotional purposes (including future editions of the event). By registering, participants acknowledge and agree to this condition.
  • The Organizing Committee reserves the right to restrict or refuse participation to any individual for reasonable causes in accordance with the event regulations and the laws of Vietnam.
  • The Organizing Committee may unilaterally postpone, modify, or cancel the event for any reason, including unsafe conditions. In cases where the event is postponed, modified, or canceled due to force majeure (including but not limited to wind, rain, hail, storms, tornadoes, earthquakes), terrorism, fire, threats or attacks, labor accidents, floods, epidemics, unavoidable losses, or any other circumstances beyond the control of the Organizing Committee, participants will not be entitled to any refund of registration fees or related costs.
  • The Organizing Committee shall not be legally responsible for any disputes arising from participants providing inaccurate registration information.
  • Participants are responsible for understanding and remembering the start times of their respective race distances and must arrive on time to receive instructions and participate in the race.
  • Participants must be present at the starting area within the time specified by the Organizing Committee. Those arriving more than 15 minutes after the official start time will not be allowed to enter the starting area and will be recorded as DNS (Did Not Start).
  • Participants who leave the race course are not permitted to rejoin the race for any reason.
  • Participants must give priority to medical personnel and ambulances at all times and at any point along the race course.
  • Any participant found by race officials, event staff, or monitoring systems to have engaged in cheating in any form (including but not limited to course cutting, use of vehicles, running under another person’s BIB, etc.) will be disqualified.
  • Any individual participating without an official event BIB, or using another person’s BIB or timing device, will be disqualified and may be banned from future events.
  • All participants must maintain professional and courteous conduct throughout the event. Examples include using designated restroom areas, not littering on the course, and not taking items that do not belong to them. Violations of this code of conduct will result in disqualification and immediate removal from the race course.

V. PARTICIPANT SAFETY

  • To ensure safety, participants confirm that they are physically fit to compete in their registered distance and within the required cut-off time set by the Organizing Committee. Participants acknowledge their own physical limits and understand when to stop physical activity to avoid injury.
  • Participants are responsible for familiarizing themselves with course maps, signage, locations, and directional instructions.
  • Medical personnel appointed by the Organizing Committee may examine any participant showing signs of health issues. If medical staff determine that a participant should not continue, the Organizing Committee reserves the right to remove the participant from the event area.
  • Participants must withdraw from the race if instructed by event staff, medical personnel, or authorities (including fire services and police).
  • Participants are solely responsible for all medical expenses incurred as a result of training and/or participation in the event, including but not limited to ambulance services, hospitalization, medical consultation, medication, and related services.
  • Participants should contact the medical hotline or the Organizing Committee hotline printed on their BIB in case of issues during the race and proceed to the nearest water station for assistance if they wish to withdraw from the race.

VI. EVENT SCHEDULE, VENUE, AND RACE DETAILS

1. SCHEDULE AND VENUE (TENTATIVE)

THIS IS A TENTATIVE SCHEDULE. THE OFFICIAL SCHEDULE WILL BE ANNOUNCED ONE (01) MONTH PRIOR TO THE EVENT.

  • Date: September 12, 2026
  • Venue: Hoa Binh Park, Pham Van Dong Street, Xuan Dinh, Hanoi
  • Program Details:
    • 06:30 – Parking area opens
    • 08:00 – Event area and race kit distribution counters open
    • 08:00 – Experience booths at the Expo area open
    • 09:00 – 11:00 – Opening ceremony
    • 14:00 – 14:30 – “Vietnam Kun” music and interaction program
    • 14:30 – 15:00 – Lucky draw and Garmin giveaway program
    • 15:00 – 15:30 – “Better with Every Step” talk show
    • 15:30 – 16:00 – Lucky draw and Garmin giveaway program
    • 20:00 – Event area and race kit distribution counters close
    • 20:15 – Parking area closes
  • Date: September 13, 2026
  • Venue: Hoa Binh Park & Thong Nhat Park (21KM distance)
  • Program Details:
    • 02:00 – Parking area opens (Thong Nhat Park)
    • 02:00 – 03:30 – Bag check area opens (Thong Nhat Park)
    • 03:20 – 03:30 – Warm-up for 21KM distance (Thong Nhat Park)
    • 03:30 – 21KM race start (Thong Nhat Park)
    • 03:30 – 09:00 – Bag check area opens (Hoa Binh Park)
    • 05:10 – 05:20 – Warm-up for 10KM distance (Hoa Binh Park)
    • 05:30 – 10KM race start (Hoa Binh Park)
    • 06:10 – 06:20 – Warm-up for 5KM distance (Hoa Binh Park)
    • 06:30 – 5KM race start (Hoa Binh Park)
    • 06:25 – 06:35 – Warm-up for 3KM distance (Hoa Binh Park)
    • 06:45 – 3KM race start (Hoa Binh Park)
    • 07:00 – 21KM race course closes
    • 07:30 – 3KM, 5KM, and 10KM race courses close
    • 07:30 – 08:30 – Closing ceremony and awards presentation (Hoa Binh Park)
    • 09:00 – Event area closes, Bag drop-off counter closes
    • 09:00 – Parking area closes
  • Participants: Professional athletes, amateur runners, and residents of Hanoi.

2. RACE DETAILS

Cut-off Time: Participants must complete the race (from start to finish line) within the following time limits:

  • 21KM: 3 hours 30 minutes
  • 10KM: 2 hours
  • 5KM: 1 hour
  • 3KM: 45 minutes

VII. RACE RESULTS

Race results will be recorded using timing devices attached to the participant’s BIB, starting when the participant crosses the start line and ending when they cross the finish line.

  • Overall Results (Male/Female – 3KM, 5KM, 10KM, 21KM): Based on Gun Time (Gun Time is measured from the official start signal until the participant crosses the finish line, regardless of actual start time.)
  • Age Group Results (Male/Female – 21KM): Based on Chip Time (Chip Time is measured from when the participant crosses the start line until they cross the finish line.)
  • Age-group competition based on date of birth
  • Participants may not be recognized as finishers if:
    • They are found wearing more than two timing devices
    • Their finishing time exceeds the cut-off time
    • They leave the course, as confirmed by race officials and monitoring systems
  • Official results will be published on the event’s official fanpage. Participants may submit complaints or requests for result verification (for themselves or others) with clear evidence before September 16, 2026.
  • Participants are responsible for complying with all race rules and instructions to ensure accurate results.
  • Results will not be recognized if participants violate any participation conditions or race rules.
  • All decisions made by the Organizing Committee are final.

VIII. AWARD STRUCTURE

Distance Overall Prize
3KM 1st / 2nd / 3rd (Male, Female)
5KM 1st / 2nd / 3rd (Male, Female)
10KM 1st / 2nd / 3rd (Male, Female)
21KM 1st / 2nd / 3rd (Male, Female)
Age group Age Group Awards (21KM)
Under 30 1st / 2nd / 3rd (Male, Female)
30 – 39 1st / 2nd / 3rd (Male, Female)
40 – 49 1st / 2nd / 3rd (Male, Female)
50 – 59 1st / 2nd / 3rd (Male, Female)
60 and above 1st / 2nd / 3rd (Male, Female)

***Award Regulations

1. Eligibility and Result Verification

  • Participants must complete the registered distance in accordance with the rules, wear a valid BIB and start in the correct category
  • Participants must pass all checkpoints and meet cut-off time requirements
  • Race results are verified by the official timing system of the Organizing Committee
  • Violations such as incorrect BIB usage, proxy running, use of vehicles, or course cutting will result in disqualification.

2. Anti-Cheating and Anti-Doping

  • Participants found cheating or violating doping regulations will:
    • Have their results annulled
    • Forfeit all awards
    • Potentially be banned from future events
  • The Organizing Committee reserves the right to conduct additional verification (images, GPS, camera data, or doping tests if necessary).

3. Complaints and Result Announcement

  • Complaints regarding top 3 overall results and 21KM age group awards must be submitted before 07:00 AM on September 13, 2026, with supporting evidence.
  • After this deadline, results will be considered final.
  • The Organizing Committee reserves the right to revise, update, or revoke results and awards if violations are identified, even after the award ceremony.

4. Award Claim Requirements

  • Winners must present:
    • Original ID (ID card / Citizen ID / Passport) or verified VNeID Level 2
    • Valid race BIB
  • Additional documents may be requested for verification.
  • Authorized representatives must provide a valid authorization letter and identification documents.

5. Award Presentation and Payment

  • Awards may be:
    • Presented at the ceremony; or
    • Transferred via bank payment after the event
  • Winners must be present at the stage area at least 5 minutes before the ceremony.
  • Absent winners:
    • Cash prizes will be transferred
    • Trophies/gifts will be delivered
  • Prize payments (bank transfer) will be processed within 7 working days after verification.

6. Tax Obligations

  • Cash prizes are exclusive of Personal Income Tax (PIT).
  • Participants are responsible for complying with applicable tax regulations.

7. General Award Principles

  • Overall winners are not eligible for age group awards
  • Awards are non-transferable and cannot be exchanged

8. Media and Information

  • The Organizing Committee reserves the right to use the images, videos, and personal information of prize-winning participants for media and promotional purposes related to the event without any additional compensation.
  • Prize-winning participants are responsible for providing accurate bank account details for the purpose of prize payment (in case of absence at the award ceremony), as well as complete and accurate delivery address and contact phone number to facilitate the delivery of trophies, in-kind prizes, and sponsor gifts.

9. Final Provisions

  • Participants are responsible for carefully reading these Race Regulations and all rules of the event. These Regulations constitute the official source of information and shall prevail in all cases.
  • In all circumstances, the decisions of the Organizing Committee shall be final and binding.

IX. BAGGAGE DEPOSIT

  • Each runner is entitled to deposit a maximum of one (01) bag at the designated Baggage Deposit area for both drop-off and collection.
  • Participants are required to prepare their own bags for deposit. All bags must be securely closed and properly fastened.
  • Valuable items or high-value personal belongings (including but not limited to wallets, mobile phones, laptops, jewelry, etc.) must not be placed in deposited bags. Participants are responsible for safeguarding their own valuables. The Organizing Committee shall not be liable for any loss or damage in the event that such items are deposited.
  • Upon completion of the race, participants must return to the Baggage Deposit counter to collect their belongings. The Organizing Committee will not accommodate any individual requests for the transportation or handling of deposited bags outside the announced time frame.
  • If any participant finds a valuable item, they are requested to report it to the staff at the Baggage Deposit counter for assistance.
  • The Organizing Committee reserves the right to inspect bags and personal belongings stored in the baggage area in cases of suspected legal violations, or upon request by competent authorities for security purposes.

X. EXCEPTIONAL CASES

Any individual who does not agree with any provision of these Regulations must submit a request at least 10 days prior to the event date, clearly stating the reasons and await approval from the Organizing Committee.

XI. DISCIPLINARY ACTIONS

Violations of these Regulations and professional rules will be subject to sanctions imposed by the Organizing Committee. Serious violations may be handled in accordance with Decree No. 158/2013/ND-CP dated November 12, 2013 of the Government on administrative penalties in the fields of culture, sports, tourism, and advertising.

XII. APPENDIX

  • The Organizing Committee reserves the right to amend, supplement, or revoke all or part of these Regulations based on actual circumstances.
  • Participants shall be bound by any amendments or supplements made prior to the event date.
  • Failure to comply with the Regulations, including any updates, may result in disqualification and forfeiture of results and awards.

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