1. CONDITTION OF ATTENDANCE

• - For safety, all Participants must satisfy the age requirements for the respective distance as below to register (count on running day 19th November 2023)
  • ● Distance of 5KM:

• ➢ Runners from 13 years old are eligible to register for the 5km ticket, no adult running required.
• ➢ Children from 10 - 12 years old must register with 1 adult when registering, please choose the ticket type 5KM PACKAGE (01 ADULT + 01 KID). (Adult from 18 years old as of November 19, 2023, 1 adult can accompany a maximum 1 child)
• ➢ All runner under the age of 18 as of 19th November 2023 must have the permission of parents or legal guardians by signature in PSR 2023 Waiver where indicated the part for LEGAL GUARDIANS OF PARTICIPANTS WHO ARE UNDER 18 YEARS OF AGE AT THE TIME OF THE EVENT. Download Waiver HERE.
• • ● Distance of 10KM: Runners greater than or equal to 15 years old.
  • ● Distance of 21KM: Runners greater than or equal to 18 years old.
• - Runner under 18 as of 19th November 2023 is required for confirmation of parental/guardian consent. Their parent/ guardian needs to sign on the Liability Waiver forms before participating in the event. The organizer reserves the right to refuse entry to any Participant that fails to complete the aforementioned requirements.
• - Each runner must sign an event waiver before participating in the event as part of the registration process.
• - Tickets and attached items are not refundable in any case.
• - BIB is reserved for each runner and cannot be changed.
• - The purchasing and/or transferring of tickets or BIB without confirmation of the organization committee is strictly prohibited. All results will not be recognized if the runner is found running with the wrong registered name, bib, or personal information

CANCELLATION, TRANSFER, AND CHANGE

• - After completing the registration, the registration fee will not be refunded if the runner is unable to attend the "Pocari Sweat Run Vietnam" event for any reason.
• - Change personal information: for individual tickets, after runners make changes to information directly at the Actiup.net website, the system will update according to the changes.
• - Change distance: For individual tickets, runners make changes directly at Actiup.net website, after successful distance change and payment, the system will send an email confirming with the title "Distance change successful"
• - Transfer: For individual tickets, runners make changes directly at the Actiup.net website, after successful transfer and payment, the system will send a confirmation email to the new runner with the email subject "Transfer Success"
• - When runners make information change/ distance change/ transfer contacted Actiup directly: (For group tickets/ changes after the Early Bird period) you will receive an email from Actiup (for tickets with distance changes and transfers. Changes in information will be updated directly by Actiup and notified to runners)

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*NOTE: Only runners registered for the Early Bird and Regular stages will have their names printed on RUNNER'S NAME BACKDROP at event.

2. RACE KIT

• - All runners must receive a Race Kit including the BIB - identification number, and other equipment for the race. Details of the time, place, and items are posted on the official website of the event.
• - Participants will have to sign the waiver by themselves to participate in Pocari Sweat Run Vietnam 2023.
• - Participants or authorized person are required to give personal information correctly and responsible for verifying personal information when pick up race kit.
• - Check the race kit and information on the chip-tag carefully because the organizer will not be responsible once the recipient leaves the counter.

3. PRINCIPLES OF PARTICIPATION

• - Runners must follow the directions from the Organization Committee, including race staff, volunteers, health care staff, and security forces during the event...
• - During the event, all runners need to behave professionally and politely to have the great experience at the event.
• - Runners must wear the BIB in front. Runners without BIB will not be allowed to participate in the race.
• - Pets, bicycles, skates, trolleys, roller fitting shoes, or other wheeled items are not allowed to be used or carried on the track except for official vehicles or ambulances from the Organization.
• - The organizers have the right to use images, videos, or other forms of recording (including recording images of runners at the event) for the purpose of promoting the event (including in subsequent years). Participants have agreed to confirm this clause in the waiver.
• - The organizers have the right to restrict or deny anyone participating in this event with proper reason and Vietnam government law
• - The organizer reserves the right to postpone, change, or cancel the event especially when the condition is deemed to be unsafe for participants. In case the event is postponed, changed, or canceled due to inevitable cause (including but not limited to wind, rain, hail, storm, hurricane, earthquakes, etc.), terrorism activities, fires, threaten or attack, accidents, flood, unavoidable damage, or any other causes out of the organizer’s control, runner will not be refunded registration fee or any other related fee!
• - The organizers will not be liable for any disputes arising from a participants' incorrect registration information.
• - All runners are responsible for knowing the start time of the race and their own start time. All runners must be on time to get all needed instructions and participate in the race.
• - After leaving the track, participants will not be allowed to return to the track to control the safety for other runners.
• - Any participant who is discovered by a race judge, event worker or supervisor to have cheated in any way will be disqualified from the event.
• - Any person participating in the event without the event's official BIB or using a timing chip other than their own will be disqualified from this and future events.

4. RUNNER SAFETY

• - Participants are responsible for learning about instructions and signs related to maps, locations, and directions.
• - Medical staff appointed by the Organization Committee can check any runner who shows signs of weakness. In case the event health care staff decides that the runner should not continue the race, the Organizer has the right to ask the runner to leave the race route immediately.
• - Participants must stop running if requested by race staff, volunteers, health care staff, or security forces (including firefighters and police officers) during the event.
• - Participants must complete all the incurred medical fee including during your training/ participating in the race, imbulance, the duration of treatement, doctor, medical and service.
• - Runners need to contact the emergency number on the BIB if they face problems on the route and need to get back to the nearest water station for assistance in case they want to stop running.

5. PERFORMANCE RESULTS

• - Runner must wear bibs with chips only from the Organizer, from the starting line to the finish line for accurate results. The timing device is attached to bib numbers.
• - Runner found to wear more than 1 chip during the competition period will be disqualified, and their results will not be recognized.
• - Runners who have unusual time information at the timing check-point will be monitored and may be disqualified.
• - All the results will be checked carefully according to rules & regulations of organizer before annoucing official result.
• - If any runner violates any condition of the PRINCIPLES OF PARTICIPATION IN THE RACE, their results will not be recognized.

6. PRIZE

• - Official results and awards will be reviewed and officially announced before awarding
• - The organizers have the right to change the winner if all factors show that the runner is qualified to win which is mentioned in this Article
• - The prize must be granted according to the regulations of the Organizing Committee. The prize is not transferable or convertible to cash. Runners receive prizes in accordance with the rules and regulations as well as the terms and conditions of the Organizer.
• - All complaints against winners or results must be made before 23:59, 19th November 2023.
• - Runners are solely responsible for paying any taxes related to receiving prizes (if any).

7. BAG DROP

• - The Organizer will not be responsible for the loss or damage of personal items in the Bag drop area. The Organizer reserves the right to inspect bags and personal belongings stored in the Bag drop area accoring to law or state agencies for safety reasons.
• - The Organization does not take high-value items such as wallets, phones, laptops, etc, and runners need to commit that there are no high-value items or banned substances in the bag before leaving it at the Bag drop area.

8. EXCEPTION

• - Any individual who disagrees with any clause of the above provisions must submit a request 10 days before the event starts and must state the reason for the request, then receive an exception handling response from The Organizer.

9. APPENDIX

• - The Organizer has the right to change, update, or abolish all or part of the event rules based on the actual situation.
• - Participants will be bound by regulatory changes or additions prior to the event.
• - Failure to comply with the rules of the event, including changes, will result in the cancellation of performance results and prizes.